2010/11 VOLUNTEER HANDBOOK
Welcome to the Boys & Girls Clubs of Southwest Washington! On behalf of myself, the board of directors and the entire staff, we are pleased to have you working with our organization and we trust that you will find your volunteer experience both challenging and rewarding.
As a volunteer for the Boys & Girls Club, you are becoming part of one of the largest and most well-respected nonprofit youth development organizations in the United States. Volunteers have been, and will continue to be, a key ingredient in the success of the Boys & Girls Club. By volunteering, you are continuing a proud tradition of caring individuals who have furthered our worldwide effort to enable all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible citizens. The volunteer opportunities at the club are as varied as our programs and our members. Volunteers are assured to find multiple opportunities where their talents will help impact a member’s life.
Becoming a positive influence in the life of a member, let alone multiple members, is arguably the most important work an individual can do. We ask that all staff and volunteers treat their duties with the utmost sincerity. As a volunteer, you will be treated as staff and will be expected to adhere to the same guidelines and principles while honoring all commitments and meeting all expectations.
This handbook presents the volunteer policies and practices in effect at the clubs. Every effort has been made to establish policies that are fair and acceptable to our type of organization. The policies in this handbook are intended for informational purposes only. Policies are reviewed regularly in order to remain meaningful and current. The Club reserves the right, from time to time, to change any or all of the policies, procedures, rules, or benefits described in this handbook. Copies of changes will be available to all volunteers.
The board of directors, the staff and, more importantly, the members thank you for choosing to make a difference in the community. Working at the Boys & Girls Club is a wonderful ride; welcome aboard!
Boys & Girls Clubs of Southwest Washington
Boys & Girls Clubs of America had its beginnings in 1860 with several women in Hartford, Connecticut. Believing that boys who roamed the streets should have a positive alternative, they organized the first Club.
In 1906, the existing 50 Clubs joined together to form a national organization known as the Boys Club of America. In 1956, President Eisenhower gave the national organization a Congressional Charter – a rare honor bestowed on only a few non-profit organizations in our country’s history.
In response to a growing need, the Boys Clubs began to also serve girls. In 1984, the national organization officially changed its name to Boys & Girls Clubs of America. Today there are 3,400 Clubs in the United States serving over 4,000,000 members. There are similar organizations in Germany, Australia, Canada, and many other countries around the world.
The Boys & Girls Clubs of Southwest Washington was first established on April 10, 2000 on the grounds of Hazel Dell Elementary School. In 2004, the Clinton and Gloria John Clubhouse was established in Hazel Dell, occupying a portion of the old Hazel Dell Elementary School Building. With continued success and growth, the Boys & Girls Clubs of Southwest Washington opened a second club site at the Jim Parsley Community Center in January of 2007. In April of 2010 the O.K. Clubhouse opened as a remodel and addition to the club at the Jim Parsley Community Center. Currently, there are two club sites serving Clark County. Between the Clinton and Gloria John Clubhouse, located in Hazel Dell, and the O.K. Clubhouse, located at the Jim Parsley Community Center, over 5,000 youth have been served.
The future of the Boys & Girls Clubs of Southwest Washington is bright. The number of children who utilize the Clubs and believe in the message of respect and responsibility continues to rise, allowing the Clubs a wonderful opportunity to expand and enhance the development of boys and girls throughout Clark County. Clubs provide a safe place to learn and grow, ongoing relationships with caring adults, life-enhancing programs, and character development experiences, all while instilling hope and opportunity in the lives of the members.
WHAT WE DO
The Boys & Girls Clubs of Southwest Washington provide diversified activities designed to meet the interests and needs of all young people. Club programming is centered on Cultural Arts, Education, Social Recreation, Sports and Fitness, the Technology Lab and Teen Services. Within one hour segments, referred to as rotations, each area lead staff runs a program or activity. Every member chooses the rotation of their choice and you, as a volunteer, will have the opportunity to make every program you assist particularly special. Below are examples, for each Club area, highlighting programs and activities that might need the assistance of a volunteer. Please ask the Volunteer Coordinator for a program calendar if you are interested in detailed descriptions of our current programs.
Painting, sculpture, origami, digital art, free-hand drawing, art history and all varieties of arts and craft projects
Homework help, engineering, innovative cooking lessons, reading assistance, scientific experiments, geographical scavenger hunts and math exploration
Pool, bumper pool, foosball, ping-pong, board games, chess and checkers, sportsmanship promotion and game invention
SPORTS AND FITNESS
Basketball, wall ball, dodge ball, jump rope, juggling, dance, fitness education, activity invention and sportsmanship promotion
The Technology Lab is often used to enhance the above programming areas and provides opportunities for our members to learn how to use technology and the Internet responsibly
Homework help, youth leadership, civic engagement, financial planning and personal responsibility
To enable all young people, especially those who need us most, to realize their full potential as productive, caring, and responsible citizens.
YOUTH DEVELOPMENT STRATEGY
Club programs and services promote and enhance the development of boys and girls by instilling:
When this strategy is fully implemented, self-esteem is enhanced and an environment is created that helps boys and girls achieve their full potential.
The Club is open for after school programming from 3:00 pm to 7:00 pm. We offer programs and services designed to build character and strengthen life skills in five core areas: education, sports and fitness, cultural arts, technology, and social recreation.
The Boys & Girls Clubs of Southwest Washington follow the Vancouver School District schedule for the elementary grades. On many days when school is not in session (School Holidays, Spring Break, Summer Vacations, etc.) the Club is open from 11:00 am to 6:00 pm. Members can attend our Early Bird program from 7:00 am to 11:00 am for an additional daily fee. Club closures are posted on the organizations website at www.mybgc.org.
VOLUNTEER JOB DESCRIPTION
JOB TITLE: Volunteer
REPORTS TO: Volunteer Coordinator
LOCATION: Boys & Girls Clubs of Southwest Washington
JOB SUMMARY: To provide assistance to youth and help Club Staff promote the Boys & Girls Club Mission.
Volunteer opportunities at the Boys & Girls Clubs of Southwest Washington are plentiful and rewarding! By donating your time and influence, you will be serving as a positive role model and presenting a positive influence to our members. Within our program there are many opportunities that suit the talents and desires of all potential volunteers.
Does the Club offer a program that interests you and would allow you to showcase and share your talents? Become a Program Volunteer and commit yourself to supporting and enhancing one of our weekly programs by working in an area with a Lead Staff.
Power Hour and Power Surge, our after school homework help programs for 1st-5th graders and 6th-12th graders, are always in need of volunteers to help members with their homework . For those members in need of extra or more personalized educational assistance, one-on one tutoring opportunities exist. Tutors are asked to commit a minimum of one hour per week for a full school year to meet with a member at a set time determined by the tutor, the member’s guardian and the Club member.
Many of our members are in need of positive role models and would benefit greatly from the individual attention of a caring adult. A mentor is paired with a club member to meet on a weekly basis. We ask mentors to make a minimum time commitment of one hour per week for a full school year. A set appointment time will be agreed upon by the mentor, the member’s guardian, and the Club member. Activities during the mentoring session will differ upon both the member and the mentor. Anything that offers positive reinforcement to the member and signals to them that they have the respect and admiration of an accomplished adult will do wonders for the member.
Have an idea for a new program not offered by the Club? Become a Special Interest Volunteer and design and run a program of your very own. All program ideas should be submitted to the Club Director or Volunteer Coordinator, who will assist you in the development of your program.
Do you love sports? The Boys & Girls Clubs run both non-competitive skills-based basketball and baseball leagues for club members. The Leagues are based on sportsmanship and development and require a ten-week commitment from volunteer coaches.
At the Boys & Girls Clubs of Southwest Washington we strive to create positive matches between our Clubs’ needs and the interests and abilities of potential volunteers. Our application/interview process is designed to help us make those matches.
Before volunteer employment begins, volunteers will be required to attend a group or individual orientation meeting with the Volunteer Coordinator. This orientation will cover our volunteer expectations, the Club’s core ideals, Club programming, discipline procedures, etc.
2. The Application
Prospective volunteers complete and return the application to the Boys & Girls Clubs of Southwest Washington. Applications can be picked up during orientation or printed from the club website at www.mybgc.org.
3. The Interview
Applicants will participate in a face-to-face or phone interview with the Volunteer Coordinator in order to gauge the interests and abilities of the individual.
4. The Background Check
The continued safety of our Club members is of the utmost importance. Therefore, in keeping with the national policy of the Boys & Girls Clubs of America, every adult staff and volunteer member is subject to a criminal background check prior to beginning the volunteer or employment period.
After completion of the Volunteer Orientation, the volunteer will be placed within a club program. Every effort will be made to grant volunteer requests as to where a volunteer is placed. However, occasions may arise where the volunteer is asked to serve outside of his/her regular duties.
Note: Attending an orientation and/or submitting an application does not guarantee volunteer placement.
POLICIES & PROCEDURES
Inclement Weather Policy
If Vancouver Public Schools are closed due to bad weather, the Boys & Girls Clubs will also be closed.
School closings may be listed on the following:
Koin News Channel 6
KGW News Channel 8
Fox News Channel 12
VSD Snow/Closure Info Line at 360.313.1401
CLUB MEMBER BEHAVIORAL/DISCIPLINARY POLICY
Please notify a staff member if you notice a behavioral/disciplinary problem that needs attention. Volunteers should not handle any type of behavioral/disciplinary issues.
RULES OF CONDUCT
Volunteers are expected to follow rules of conduct that will protect the interest and safety of all members, volunteers and staff. The following are only some examples of inappropriate conduct that could lead to disciplinary measures or dismissal:
CODE OF CONDUCT
I agree to the following:
Volunteer Signature______________________________ Date____/____/20_____
RECIEPT OF HANDBOOK
I have this day received a copy of the Boys & Girls Clubs of Southwest Washington Volunteer Handbook and I understand that I am responsible for reading the policies and practices described within it.
I AGREE TO ABIDE BY THE POLICIES AND PROCEDURES CONTAINED IN THIS VOLUNTEER HANDBOOK. I UNDERSTAND THAT THE POLICIES, PROCEDURES AND BENEFITS CONTAINED IN THIS HANDBOOK MAY BE ADDED TO, DELETED OR CHANGED BY THE CLUB AT ANY TIME. I UNDERSTAND THAT NEITHER THIS HANDBOOK NOR ANY OTHER WRITTEN OR VERBAL COMMUNICATION BY ANY CLUB DIRECTOR OR OTHER CLUB OFFICIAL IS INTENDED TO IN ANY WAY CREATE CONTRACT OF EMPLOYMENT.
I UNDERSTAND THAT MY VOLUNTEER EMPLOYMENT IS AT-WILL, WHICH PERMITS THE CLUB TO TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT NOTICE. NOTHING IN THIS HANDBOOK IS INTENDED TO GUARANTEE EMPLOYMENT FOR A SPECIFIC DURATION. THE CLUB WILL NOT MODIFY THEIR POLICY OF EMPLOYMENT-AT-WILL IN ANY CASE.
If I have any questions regarding the content or interpretation of this Handbook, I will bring them to the attention of my Volunteer Coordinator.
Print Name_____________________________________ Date______/______/20____